As we approach the mid-year mark, commercial facility managers have a unique opportunity to pause, assess, and reset. The first half of the year often moves quickly with winter maintenance, budgeting cycles, and early projects. But now is the perfect time to perform a mid-year review—ensuring your facility is operating efficiently, safely, and within budget for the remainder of the year. A proactive review now can prevent costly surprises later.
Commercial facilities don’t run on autopilot. HVAC systems degrade, cleaning standards slip, vendors underperform, and energy bills creep up. If you wait until Q4 to address issues, you're often too late to correct them cost-effectively.
A mid-year review offers:
- A clear picture of operational performance
- An early alert to inefficiencies or overspending
- An opportunity to realign vendor and maintenance contracts
- A checkpoint for sustainability or ESG targets
Here are six key areas to include in your June review:
Summer heat puts added strain on HVAC systems. Now’s the time to ensure they’re running efficiently.
- Review spring maintenance records—Were filters changed? Coils cleaned?
- Inspect cooling system performance—Are there hotspots or tenant complaints?
- Verify energy consumption—is usage higher than expected?
- Schedule preventative maintenance before peak summer demand.
Pro Tip: Dirty coils can increase energy use by up to 30%.
Cleanliness impacts health, tenant satisfaction, and your building’s image.
- Reassess current janitorial scope—Are your needs being met as occupancy levels fluctuate?
- Conduct a walkthrough—Are high-touch areas and restrooms consistently clean?
- Review inspection reports and incident logs—Any recurring issues?
- Evaluate vendor responsiveness and adherence to safety protocols.
Consider: A third-party cleaning audit to validate service quality and cost-effectiveness.
Your compliance plan is only as good as your last inspection.
- Verify all fire extinguishers, alarms, and suppression systems are up to date.
- Review evacuation procedures and signage for accuracy.
- Conduct a mid-year emergency drill.
- Check security systems—Are cameras functional? Access logs accurate?
Risk alert: Missed inspections or expired certifications could trigger violations.
Are your service partners still the best fit?
- Review contract KPIs and service level agreements (SLAs).
- Compare costs and responsiveness across vendors.
- Solicit feedback from tenants and staff.
- Consider renegotiating or rebidding underperforming contracts.
Cost control tip: Even small adjustments to vendor scope or frequency can reduce your budget load.
Where do you stand—and what’s coming next?
- Compare actual spend vs. budget for maintenance, utilities, and cleaning.
- Identify high-cost categories or recurring repairs.
- Reforecast for Q3/Q4 based on upcoming capital projects or seasonal needs.
- Look for rebate opportunities from utilities or sustainability programs.
Smart move: Use mid-year data to build a case for any needed budget adjustments.
More stakeholders are tracking your building’s environmental footprint.
- Revisit energy use intensity (EUI) and water consumption metrics.
- Confirm waste diversion and recycling performance.
- Ensure sustainability initiatives are being tracked and reported.
- Evaluate new opportunities—LED retrofits, smart sensors, green cleaning options.
Forward-thinking: Aligning with ESG goals now can position your building for LEED, WELL, or ENERGY STAR certifications.
A mid-year maintenance review doesn’t need to be overwhelming. But taking the time to conduct a structured check-in now can save thousands in preventable repairs, retain top tenants, and strengthen your operations for the second half of the year.
Next Step: Set a calendar reminder for a 60-minute walkthrough, invite key stakeholders, and use this blog as your roadmap.
Need help assessing your facility’s cleaning performance or vendor fit?
Office Pride Commercial Cleaning Services offers complimentary facility audits to help identify hidden costs, safety gaps, and service upgrades that support your goals.
Let’s make the second half of the year your strongest yet.
At Office Pride, we have been dedicated for over 30 years to living out a unique set of core values from the top of our company down to every employee. We have an authentic company-wide culture that allows us to attract and retain great employees who take pride in the quality of their work and have a focus on serving others.